dekalb county

Moratorium on Purchase Cards (P-Cards) in DeKalb County

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MORATORIUM ON P-CARDS UNTIL AUDIT AND INTERNAL CONTROLS ARE COMPLETED

Time for a moratorium on purchase cards (p-cards) usage in DeKalb County. DeKalb County must implement a moratorium on purchase cards to regain public trust and proper oversight of the program.

The recent exposé on Commissioner Elaine Boyer and Commissioner Sharon Barnes-Sutton has created a cloud of distrust, waste, abuse and corruption (borderline alleged illegal activity) involving the use of p-cards for personal use such as paying for speeding tickets to financing a ski resort trip. The common factor each commissioner recites involves their lack of knowledge of policy, procedures, keeping proper records, etc.

A moratorium on purchase cards involves the following:

1. Moratorium on further independent usage of the purchase cards until the audit is complete. We must improve management oversight and internal control of the purchase card program.
2. Cardholders must submit supporting documentation to the program for review and override within 24-72 hours. Documentation must include all purchases made with p-cards with verification that such purchases were for county purposes.
3. Blockage of high risk transactions and categories must be part of the program to deliver red flags to administrators responsible for oversight.
4. Develop training sessions on p-card policy and procedures for purchase cardholders and approving officials to address the non-compliance issues.
5. Depending on the severity of the violations, cardholders and approving officials in violation of agency policy and/or procedures may have their authority revoked, suspended, and/or possibly be subject to termination and/or civil/criminal prosecution.

Once a pattern of abuse is verified through the audit, the individuals in willful and flagrant violation of the purchase card policy and procedure must be held accountable with civil and criminal charges to the fullest extent of the law.

Ten Year Audit of DeKalb Commissioners’ P-Cards

Surprise. Surprise. Surprise.

Commissioner Sharon Barnes Sutton surprised the public as well as her fellow commissioners with a gift…A ten year audit of the DeKalb Commissioners’ P-Cards.

Commissioner Jeff Rader and Commissioner Kathie Gannon introduced a resolution during the Board of Commissioners meeting, directing the executive assistant to obtain the services of a certified internal auditor or a certified government audit professional to analyze the expenditures of each member of the Board of Commissioners and their staff.

The audit will include the following:

• Audit to review the expenditures for the past ten years by each BOC, his/her respective staff and office, and the central office of the BOC;
• Audit shall review expenditures and decide whether the expenses were for county business;
• The auditor shall begin auditing commission district 6 first, per Commissioner Barnes Sutton’s substitution.
• The final and complete audit shall be distributed promptly to each member of the BOC, the CEO, and the Board of Ethics, and shall be made available to the public.
The Atlanta Journal Constitution article, “DeKalb Official Spent County Funds On Herself” by Johnny Edwards (3/22/2014), reported alleged misuse of the her purchase card (P-Card).

http://legalpronews.findlaw.com/article/22082f625614e6f3810cfff376dbde72#.U0rRSiiKV6U

http://www.myajc.com/news/news/local-govt-politics/dekalb-official-spent-county-funds-on-herself/nfH4g/

The resolution attempts to restore public trust through the use of transparency, and begin to restore public confidence.

Update: Email statement from Commissioner Kathie Gannon
kathie gannon photo

Independent Audit for all Commissioners

Yesterday the Board of Commissioners took the first step forward into sunshine and transparency. Commissioner Rader and I introduced the attached resolution calling for an independent audit of all spending for the past 5 years by each County Commissioner starting with District 1. The audits will include Purchase Cards, all other expenditures and all commission staff. The resolution directs the County to hire a Certified Internal Auditor or a Certified Government Audit Professional using funds previously budgeted for an internal auditor. The resolution was modified by Commissioner Barnes-Sutton to start with District 6 (my District) and to go back 10 years and then begin with District 1. This substitute motion passed without a dissenting vote. Commissioner Barnes-Sutton later attempted to call for a reconsideration of her substitute motion, however that failed. Please see the attached resolution that calls for an audit of all County Commission expenditures.

Kathie Gannon
Super District 6 Commissioner

http://www.scribd.com/doc/220196905/Ten-Year-Independent-Audit-of-All-DeKalb-Commissioners-P-Cards

Walton And Hall Suspended

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WALTON AND HALL SUSPENDED

DeKalb’s Interim CEO, Lee May, placed the county’s purchasing director and CEO Burrell Ellis’ former secretary on paid leave Monday, April 21, 2014.

Kelvin Walton and Nina Hall were involved in alleged corruption in county government procurement processes. May said that he decided to suspend Walton and Hall to rebuild public trust.

Read the rest of the story at this link:

http://www.myajc.com/news/news/local/two-tied-to-corruption-in-dekalb-suspended/nffHN/

Two Tied To Corruption In DeKalb Suspended

or view the video at:

http://www.wsbtv.com/news/news/local/2-dekalb-officials-accused-accepting-bribes-placed/nffGg/
2 DeKalb Officials Accused Of Accepting Bribes Placed On Administrative Leave (4/21/14)